Privacy Policy

Last Edited on 2019-08-05

BACKGROUND:

This Policy applies as between you, the User of this Web Site and Airbeam the owner and provider of this Web Site. This Policy applies to our use of any and all Data collected by us in relation to your use of the Web Site and any Services or Systems therein.

  1. Important information
    1.   Our website is not intended for children and we do not knowingly collect data relating to children.
    2.   This Privacy Policy supplements the other policies (including our terms of use (Terms)) and is not intended to override them.
    3.   Airbeam is the controller and responsible for your personal data (we, us or our).
    4.   To assist you further in understanding this Privacy Policy, we have set out in Part 5 of Schedule 1 a glossary of terms used, examples of types of personal data we collect, how we use it, the lawful basis for processing such data and further details of your rights.
    5.   We have appointed a data privacy manager (DPM). If you have any questions about this Privacy Policy, including any requests to exercise your legal rights, please contact our DPM in writing, either:
    6.   By email to: hello@airbeam.io
    7.   By post to: 71-75, Shelton Street, London, Greater London, WC2H 9JQ, UNITED KINGDOM
    8.   You have the right to make a complaint at any time to the ICO (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
    9.   It is important that the data we hold about you is accurate and current, therefore please keep us informed of any changes to your personal data.
    10.   Our website may include links to third-party websites, plug-ins and applications. By clicking on these links or enabling connections you may be allowing third parties to collect or share your personal data. We have no control these third-party websites, plug in or applications and are not responsible for their privacy policies, therefore you should also read their privacy policy to understand what personal data they collect about you and how they use it.
  2. The data we collect about you
    1.   We may collect, use, store and transfer the types of personal data about you listed in Part 1 of Schedule 1.
    2.   We also collect, use and share aggregated data. However, if we combine aggregated data with your personal data so that it can directly or indirectly identify you, we treat this as your personal data.
    3.   We do not collect any special categories of personal data.
    4.   If we are required by law, or under the terms of a contract we have with you, to collect your personal data and you fail to provide it, we may not be able to enter into perform the contract with you and, we may have to cancel a product or service. We will notify you of this at the relevant time.
  3. How personal data is collected
  4. We collect personal data in the following ways:

    direct interactions 

    you may provide personal data when you complete online forms, request products/services, subscribe to our services, create a user account, join our mailing list or otherwise or correspond with us (by post, phone or email)

    automated technology

    we automatically collect personal data (technical and usage) when you browse or interact with our website, by using cookies and other similar technologies. We may also receive technical data about you if you visit other websites which use our cookies.

    publicly available sources

    we may collect personal data from publicly availably sources such as Companies House and the Electoral Register and credit reference agencies, based inside the EU.

    third parties

    we may receive personal data from: (a) analytics providers based outside the EU (such as Google); (b) advertising networks (such as Facebook based outside the EU]; and (c) search information providers (such as Google based outside the EU; (d) our suppliers such as payment providers, delivery services, website support and maintenance providers.

  5. How we use your personal data
    1.   We will only use your personal data when the law allows us to. Most commonly, we will use your personal data:
    2.   To perform the contract, we are to enter into or have entered into with you;
    3.   To comply with a legal obligation; and
    4.   Where it is necessary to carry out our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
    5.   Part 2 of Schedule 1 sets out the lawful basis we will rely on to process your personal data.
    6.   We do generally only rely on consent as a legal basis for processing your personal data to send email and SMS marketing communications and you have the right to withdraw your consent at any time by contacting us. Please note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your information.
    7.   We may analyse your personal data to form a view on what products and or services we think may be of interest to you. You will only receive marketing communications from us, if you have requested information from us or purchased services from us, if you consent to marketing at the time we collect your personal data and you have not subsequently opted out or withdrawn your consent or if we have another basis to send you the marketing communications.
    8.   We will not share your personal data with third parties for their marketing purposes.
    9.   You can opt out of email marketing by clicking the unsubscribe button within the marketing email. You can also withdraw your consent to marketing at any time by contacting us at hello@airbeam.io.
    10.   Even if you opt out of receiving marketing, we may still use your personal data for other purposes provided we have a lawful basis to do so.
    11.   We will only use your personal data for the purpose that we originally collected it for, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
    12.   If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to use your personal data in this manner.
    13.   We may process your personal data (without your knowledge or consent) where this is required or permitted by law.
  6. Disclosure of your personal data
    1.   We may have to share your personal data with third parties further details of which are set out in Part 4 of Schedule 1. We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes. They can only process your personal data for specified purposes and in accordance with our instructions.
  7. International transfers
    1.   Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
    2.   We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission.
    3.   We use specific contracts approved by the European Commission which give personal data the same protection it has in Europe with our services providers; 
    4.   We may transfer data to US based service providers under the Privacy Shield which requires them to provide similar protection to personal data shared between the Europe and the US.
    5.   Please contact us if you want further information on the specific mechanism used by us when transferring your personal data.
  8. Data security
    1.   We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We also limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know and they can only process your personal data on our instructions and will be subject to a duty of confidentiality.
    2.   We have procedures in place to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
  9. Data retention
    1.   We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
    2.   Details of retention periods for different aspects of your personal data are available in our retention policy which you can request from us.  However, we are legally required to keep basic information about our customers (including contact, identity, financial and transaction data) for six years after they cease being customers, for tax purposes.
    3.   We may also anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes. We can use anonymised information indefinitely without further notice to you.
  10. Your legal rights
    1.   You have certain rights in certain circumstances under data protection law.  These are set out in full in Part 3 of Schedule 1. If you wish to exercise any of your rights, please contact our DPM.
    2.   You will not have to pay a fee to exercise any of your rights. However, if your request is clearly unfounded, repetitive or excessive, we may charge a reasonable fee for this information or refuse to comply with your request.
    3.   We may request specific information from you to help us confirm your identity when you contact us and ensure. This is a security measure to ensure that personal data is not disclosed to any person who does not have the right to receive it.
    4.   We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

    Schedule 1: Personal Data

      Part 1: Types of personal data

    contact data

    billing address, delivery address, email address and telephone number

    financial data

    bank account and payment card details

    identity data

    first name, maiden name, last name, username or similar identifier

    marketing and communication data

    your preferences in receiving marketing from us and our third parties and your communication preferences

    profile data

    your username and password, purchase or orders made by you, preferences, feedback and survey responses

    technical data

    internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our website

    transaction data

    details about payments to and from you and other details of products and services you have purchased from us

      Part 2: Lawful basis for processing and processing activities

    The lawful basis upon which we may rely on to process your personal data are:

    Consent

    you have given your express consent for us to process your personal data for a specific purpose

    Contract

    the processing is necessary for us to perform our contractual obligations with you under our contract, or because you have asked us to take specific steps before entering into a contract with you

    legal obligation

    the processing is necessary for us to comply with legal or regulatory obligation.

    legitimate interests

    the processing is necessary for our or a third party’s legitimate interest e.g. in order for us to provide the best service to you via our website. Before we process your personal data on this basis we make sure we consider and balance any potential impact on you, and we will not use your personal data on this basis where such impact outweighs our interest

    Set out below are specific details of the processing activities we undertake with your personal data and the lawful basis for doing this.

    Purpose/Activity

    Type of data

    Lawful basis for processing

    to register you as a new customer

    identity & contact

    to perform our contract with you

    to process and deliver your order, manage payments, fees and charges and debt recovery

    identity, contact, financial, transaction and marketing & communications

    (i) to perform our contract with you;

    (ii) as necessary for our legitimate interest in recovering debts due to us.

    to manage our relationship with you, notifying you about changes to our Terms or Privacy Policy and ask you to leave a review or take a survey

    identity, contact, profile & marketing & communications

    (i) to perform our contract with you

    (ii) as necessary to comply with a legal obligation

    (iii) as necessary for our legitimate interests in keeping our records updated and analysing how customers use our products/services.

    to administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data) 

    identity, contact & technical

    (i) as necessary for our legitimate interests in running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise

    (ii) as necessary to comply with any legal obligations

    to deliver relevant website content/advertisements to you and measure or understand the effectiveness of our advertising

    identity, contact, profile, usage, marketing & communications & technical

    as necessary for our legitimate interests in studying how customers use our products/services, to develop them, to grow our business and to inform our marketing strategy

    to use data analytics to improve our website, products/services, marketing, customer relationships and experiences

    technical & usage

    as necessary for our legitimate interests to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy

    to make suggestions and recommendations to you about goods or services that may be of interest to you, including promotional offers

    identity, contact, technical, usage & profile

    as necessary for our legitimate interests to develop our products/services and grow our business

    Part 3: Your legal rights

    You have the following legal rights in relation to your personal data:

    access your data

    you can ask for access to and a copy of your personal data and can check we are lawfully processing it

    correction

    you can ask us to correct any incomplete or inaccurate personal data we hold about you

    erasure

      you can ask us to delete or remove your personal data where:

    • there is no good reason for us continuing to process it;
    • you have successfully exercised your right to object (see below);
    • we may have processed your information unlawfully; or
    • we are required to erase your personal data to comply with local law.
    • We may not always be able to comply with your request for specific legal reasons, which will be notified to you at the time of your request

    object

    you can object to the processing of your personal data where:

    1. where we are relying on our legitimate interest (or those of a third party) as the basis for processing your personal data, if you feel it impacts on your fundamental rights and freedoms;
    2. where we are processing your personal data for direct marketing purposes.
    3. in some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your rights and freedoms, and, in such circumstances, we can continue to process your persona data for such purposes

    restrict processing

    you can ask us to us to suspend or restrict the processing of your personal data, if:

    1. you want us to establish the accuracy of your personal data;
    2. our use of your personal data is unlawful, but you do not want us to erase it;
    3. you need us to hold your personal data (where we no longer require it) as you need it to establish, exercise or defend legal claims; or
    4. you have objected to our use of your personal data, but we need to verify whether we have overriding legitimate grounds to use it

    request a transfer

    you can request a transfer of your personal data which is held in an automated manner and which you provided your consent for us to process such personal data or which we need to process to perform our contact with you, to you or a third party. We will provide your personal data in a structured, commonly used, machine-readable format

    withdraw your consent

    you can withdraw your consent at any time (where we are relying on consent to process your personal data). This does not affect the lawfulness of any processing carried out before you withdraw your consent

      Part 4: Third Parties

    service providers

    acting as processors or controllers based in the EEA but also around the world who provide services and IT and system administration services.

    professional advisors

    acting as processors or joint controllers including lawyers, bankers, auditors and insurers based in the United Kingdom who provide consultancy, banking, legal, insurance and accounting services

    HM Revenue & Customs, regulators and other authorities

    acting as processors or joint controllers based in the EEA who require reporting of processing activities in certain circumstances

    third parties 

    third parties whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this Privacy Policy

               Part 5: Glossary

    aggregated data

    information such as statistical or demographic data which may be derived from personal data, but which cannot by itself identify a data subject

    controller

    a body that determines the purposes and means of processing personal data

    data subject

    an individual living person identified by personal data (which will generally be you)

    personal data

    information identifying a data subject from that data alone or with other data we may hold but it does not include anonymised or aggregated data

    processor

    a body that is responsible for processing personal data on behalf of a controller

    special categories of personal data

    information about race, ethnicity political opinions, religious or philosophical beliefs, trade union membership, health, genetic, biometric data, sex life, sexual orientation.

    ICO

    Information Commissioner’s Office, the UK’s supervisory authority for data protection issues

     

  11. Changes to this Policy
    1.   Airbeam reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by law.  Any changes will be immediately posted on the Web Site and you are deemed to have accepted the terms of the Policy on your first use of the Web Site following the alterations.

     

  12. Cookies
    1.   Airbeam may set and access Cookies on your computer.  First-party Cookies that may be placed on your computer are detailed in Schedule 2 [and third-party Cookies that may be placed on your computer are detailed in Schedule 2].  [All Cookies used by the Web Site are used in accordance with the provisions of the Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011.]  Airbeam has carefully chosen these Cookies and uses them to facilitate certain functions and features of the Web Site.  [We also use Cookies for analytics purposes.  These Cookies track your movements and activities on the Web Site and are designed to give us a better understanding of our users, thus enabling us to improve the Web Site and our services.]
    2.   [Before the Web Site sets Cookies on your computer, you will be presented with a POP-UP requesting your consent to set those Cookies.  [None of the Cookies set by the Web Site jeopardise your privacy in any way and no personal data is collected.] By giving your consent to the setting of our Cookies you are enabling us to provide the best possible experience and service to you through our Web Site. If you wish to deny your consent to the placing of Cookies, certain features of the Web Site may not function fully or as intended.]
    3.   [Certain features of the Web Site depend upon Cookies to function and are deemed, within the law, to be strictly necessary. These Cookies are detailed in Schedule 2A. You will not be asked for your consent to place these Cookies however you may still disable cookies via your web browser’s settings, as set out in sub-Clause 11.4.]
    4.   You can choose to enable or disable Cookies in your web browser. By default, your browser will accept Cookies, however this can be altered. For further details please consult the help menu in your browser. Disabling Cookies may prevent you from using the full range of Services available on the Web Site.
    5.   You may delete Cookies at any time however you may lose any information that enables you to access the Web Site more quickly.
    6.   [The Web Site uses the third-party Cookies detailed in Schedule 3 for the purposes described therein. These Cookies are not integral to the services provided by the Web Site to you and may be blocked at your choosing via your internet browser’s privacy settings or via your response to the request for consent detailed in sub-Clause 11.2.]
    7.   It is recommended that you ensure that your internet browser is up-to-date and that you consult the help and guidance provided by the developer of your browser if you are unsure as to how to adjust your privacy settings.
  13. Data Protection Notice
  14. Airbeam collects, processes and stores the information and personal data you submit to our website in order for our Websites and/or App and/or platform to operate. All processing activities shall be carried out in accordance with your individual rights as defined by the European Union’s General Data Protection Regulation.

    Please note that by submitting information about yourself through our website, you are agreeing for Airbeam to process and store that data. This data shall be stored only for the duration of the previously outlined purpose for collection. We never store or process your data longer than we need to, and we do not use your data for any purpose other than those you have agreed to.

    The data you submit to our website will never be shared with or transferred to a third-party organisation. The following partners are exempt from this policy as they assist Airbeam in processing your personal data and delivering its services: Segment.io, Inc, Google LLC, Intercom, Inc., Amazon Web Services, Inc.

    You reserve the right to request Airbeam update your personal data at any time. You can also request information about your personal data, withdraw your consent for us to process your information or request a transfer or deletion of your data.

  15. Privacy Notice
  16. Airbeam takes your privacy seriously. That is why we will only use your personal information to provide you with the products and services you have requested, as well as to administer your account. We will not sell or share your information with third-parties you grant us explicit permission to do so, and we will never use your personal data for any reason other than the reasons described within this policy.

    About our privacy policy

    Our privacy policy outlines your relationship with our company and explains in detail how we use the information that you provide us with.

    About Airbeam

    Airbeam is the trading name of UIDL LTD, which is registered in UNITED KINGDOM and registered with the UK’s Information Commissioner’s Office under the Data Protection Act 2018.

    Changing your preferences

    If you’d like to change your web, contact or marketing preferences, you can do so at any time. Simply contact us at hello@airbeam.io to request the necessary amendments.

    How we do business

    Airbeam is committed to upholding and maintaining your personal rights. We operate our business in-line with the European Union’s General Data Protection Regulation and observe your rights to change or withdraw your opt-in options at any time. As part of our ongoing commitment to uphold your rights, Airbeam will also extend advice on how you can issue formal complaints to relevant authorities, such as the Information Commissioner’s Office.

    Sensitive data

    Airbeam does not collect any sensitive data about you. Sensitive data refers to (but is not limited to) information about your race or ethnic background, religious or political affiliations, trade union affiliations, sexual orientation, criminal background or health background.

    Who our privacy policy applies to

    This privacy policy has been developed to inform users of Airbeam how we use their data. Airbeam is an online digital user interface creator and editor, and we need to process the data of individuals to offer our products and/or services. Bearing that in mind, our privacy policy applies to any and all individuals registered with us as a user, customer, administrator or in any other capacity.

    What information this policy applies to

    There is a lawful basis for processing your data, and this section of our privacy policy outlines how this applies to the personal information you provide us with or allow us to collect.

    The information this policy applies to includes information that you:

    • Provide as part of any registration process
    • Provide as part of any campaign creation activity
    • Provide in the form of numerical data, metadata or communications
    • Give us as part of our ongoing relationship

    This policy also applies to information that we:

    • Collect relating to how you interact with our website
    • Must process to complete purchases and other transactions

    Consent

    Please note that when you submit personal data on our website, you are giving Airbeam your explicit consent that we can use that data in line with our privacy policy.

    Opting-out

    After giving Airbeam your consent, you are free to amend your consent or withdraw your consent at any time. You have the right to object to the processing of your data. To opt-out, change your preferences or revoke your consent, simply contact us by emailing hello@airbeam.io.

    Data processing and storage

    Airbeam collects and stores data in the UK. We will store your data for a period of 2 years after your last recorded login attempt unless otherwise noted and explicitly stated.

    Airbeam stores data relating to transactions, payments and orders for a period of up to seven years. This period may be extended under certain circumstances as part of our ongoing commitment to comply with UK and international law.

    We use carefully selected and recognised third-parties to help us take payments, provide commerce services and manage company accounts. Some of these third-parties may operate outside the European Union.

    Airbeam may process your data based on more than one legal ground.

    Circumstances under which we may be required to process your data under more than one legal ground may include:

    Reason

    Data type

    Legal basis

    Customer registration

    Identity and contact information

    To carry out a contract we’ve made with you

    Processing and/or delivering your order

    Identity, contact information, financial information, financial and transactional data

    To carry out a contract we’ve made with you and to exercise our legitimate interests to recover debts owed

    To manage our customer relationship with you

    Identity, contact information, marketing and communications preferences

    To carry out a contract we’ve made with you, to comply with legal obligations and to exercise our legitimate interests to keep our records updated

    Marketing and communications

    Airbeam may send you marketing communications if you have given us your contact details and opted-in to marketing communications.

    You can opt-out of these marketing communications and manage your preferences at any time.

    Our company obligations

    As a data controller, Airbeam is legally responsible for the data you provide us with. In honouring that responsibility, we pledge to uphold our commitments under GDPR and the Data Protection Act 2018.

    We will only ever use your data:

    • In ways that are both fair and legal
    • As described within this policy
    • In ways that are necessary for the purposes described

    In addition, Airbeam processes the personal data you submit to us or we collect as a data processor. As part of this role, Airbeam takes all necessary precautions to secure the personal data we collect, process and store.

    We may occasionally use the data you provide us with for marketing, relationship management or account management activities. These activities are designed to ensure you have adequate information about other products and/or services we offer, that we have reason to believe you may be interested in. You have the right to opt-out of these activities at any time.

    Third-Parties

    Airbeam never shares your personal data with third-parties unless those parties have been explicitly mentioned within our privacy statement.

    Our security

    As part of our ongoing commitment to GDPR, Airbeam will report any security breaches or attempted breaches to the relevant authorities within 24 hours. We will subsequently contact all those affected by the breach within 72 hours of its occurrence.

    Legitimate interests

    As part of the Data Protection Act 2018, Airbeam observes the right to share selected information with third-parties that use data for non-marketing purposes. This could include (but is not limited to) organisations that provide credit assessments, identification services and fraud prevention activities.

    Contact us

    Airbeam is committed to upholding your rights. If you have any questions, comments or concerns about this privacy policy or wish to exercise your rights in relation to your personal data, please contact at hello@airbeam.io.

    We will process any request within 20 days. Subject Access Requests are normally performed free of charge, but we may need to charge individuals for excessive or unreasonable data requests.